Terms and Privacy Policy (Valid from March 15th 2023)
Computerworld it-jobbank is a part of the lives of many people who will either find or be found for a new job. You can use our services in a number of different ways. As a data controller, we collect and process a range of personal data on you in connection with your use of Computerworld it-jobbank services.
It is therefore important to us that you take the time to read this privacy policy in which we will inform you about how we process your personal data. This privacy policy explains what information we collect and to whom we may disclose your personal data.
When you use Computerworld it-jobbank services, you get a personal user profile which is your starting point for obtaining all of the services available through Computerworld it-jobbank. As such, you will not be anonymous to us — we have to be able to help you use the services, after all — but you can remain anonymous to companies if you wish.
Data and processing personal information are in our DNA and we have always taken good care of information of this nature. We understand how important it can be to remain anonymous until the time you resign/change jobs. You can therefore be confident that we will process your data in a secure, confidential and (for you) transparent manner.
The data controller
The data controller is:
Computerworld it-jobbank
Carl Jacobsens Vej 29-31
2500 Valby
Denmark
Email: info@it-jobbank.dk
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CBR: 26533880
Data collection on Computerworld it-jobbank is conducted within the framework of current legislation.
Creating a user profile on Computerworld it-jobbank
When you create a user profile or have one created automatically by registering for one of our services, we will save your email address and — if you have provided it — contact information such as your name and address. You can add in more information, view jobs you have saved, modify your Job Agent(s), view/subscribe to newsletters and much more.
The purpose of registering is of course so that Computerworld it-jobbank can offer you services that are as relevant to you as possible, and since your user profile is your starting point for obtaining all of your services from us, it is a good idea to keep it updated.
The corrections/updates you make to your user profile (e.g. entering a new email address) will be applied to other services (e.g. on your CV with us), so you only need to make changes in one place.
Deleting your user profile
When you decide to delete your user profile, it will be marked for deletion for three months. After this period, it will be permanently deleted. The reason we do this is to minimise the risk of deleting it accidentally. Please keep in mind that if you delete your user profile, you will also delete all other services such as your CV, Job Agent(s) etc.
How to change/delete your user profile
You can delete your information at any time by logging in at My page using your username and password. We will then only store the personal data which we may be obligated to store under current legislation.
Creating a CV on Computerworld it-jobbank
When you enter a CV into our CV database, the CV and your information will be registered and stored. The purpose of registering this data is of course so that companies that are interested in hiring you will be able to contact you through the Computerworld it-jobbank CV database.
If you do not log into your user profile or update your CV for six months, you will be considered inactive and your CV will be taken offline. We do this in order to ensure that the CVs on Computerworld it-jobbank are as relevant and up-to-date as possible. Before your CV expires, we will send you a reminder so that you have time to update your CV or extend the length of time it stays online.
Your CV is in anonymous form
Your CV will be shown in anonymous form, where it will not contain your private data such as your name, address, phone number and photo. Your professional and educational background is anonymised (names of workplaces and educational establishments have been removed). Any enclosed documents will not be accessible. Companies can, however, read and search relevant information related to your qualifications so that they can determine whether you are of interest to them.
You should therefore be sure not to enter in information that could identify you in the fields that appear in the anonymous form. These are the Professional and Personal Presentation fields and the heading of your CV. If you have filled these in, the content will be displayed to the companies.
You will never be anonymous to Computerworld it-jobbank, but we will not disclose your identity to companies.
When a company wants to get in touch with a CV
If the company wishes to contact you via your CV, you will be notified via Computerworld it-jobbank. If you are interested, you can choose to enter into a dialogue.
If you accept the enquiry, the company will be given access to your identity and contact details. The contact details are displayed to the company for 90 days, after which they are removed from the enquiry.
Your professional background remains anonymised, and any attached documents are unavailable.
If you are not interested in the enquiry, you can decline the contact and remain anonymous. In this case, the company will only be able to see that the enquiry has been rejected, as well as your anonymous CV (Read more about CV in anonymous form).
If you enter into a dialogue with a company, the company becomes the independent data controller for the processing of your personal data and Computerworld it-jobbank is no longer responsible for the processing of your personal data by that company.
It is not a requirement that you respond to the enquiry. You can choose to leave the enquiry unanswered. The company will then be able to see that the enquiry is unanswered, as well as your anonymous CV (Read more about CV in anonymous form).
When Computerworld it-jobbank contacts your CV on behalf of a company
The company can also ask Computerworld it-jobbank to contact you on their behalf.
We will contact you either in writing via your user profile and/or by phone on the phone number you have provided in your CV or user profile.
The company will be able to see you have been contacted as well as your anonymous CV (Read more about CV in anonymous form).
Feedback you provide by phone will be shared with the company on an anonymous basis. This means that the company will not be informed about who you are - only what industry and educational background you have and whether the job matches your wishes.
You will never be anonymous to Computerworld it-jobbank, but we will not reveal your identity to companies.
When you are contacted by Computerworld it-jobbank, you have the option to write a message. The message will not be shared with the company.You can also give Computerworld it-jobbank feedback on the enquiry in terms of whether or not it matches your job aspirations,
How to change your reply to a CV contact
You can give feedback up to the time when the enquiry expires. This happens after 90 days, or when the advert is closed for applications.
If you have provided feedback before the enquiry expires, you can change or withdraw the feedback until the enquiry becomes inaccessible after 2 years. The enquiry will become inaccessible to both you and the company.
Messages sent in connection with the enquiry are deleted from Computerworld it-jobbanks systems after 2 years.
Offline CVs
If you do not visit Computerworld it-jobbank for six months (i.e. search for job ads, log in to your profile or other user activity), you will be considered inactive and your CV will be taken offline. We do this in order to ensure that the CVs on Computerworld it-jobbank are as relevant and up-to-date as possible. Before your CV is taken offline, we will send you a reminder so that you can update it or put it back online.
How to change/delete your CV
You can change or delete your CV at any time by logging in at My page using your username and password.
If you would like to delete all of the information registered on you, you must delete your entire user profile — not just your CV. We will then only store the personal data which we may be obligated to store under current legislation.
Computerworld it-jobbank will delete your CV after five years of inactivity
If you do not log into your user profile or update your CV for six months, your CV will be taken offline. Once your CV has been offline for five years — i.e. when you do not update your CV for five years — we will consider it to be outdated and we will send you a notification so that you can reactivate or update your CV. If you do not respond to this notification, we will delete your CV.
Registrations and notes in the CV database
Computerworld it-jobbank registers which employers and recruitment agencies read each CV and which candidates they contact, along with all of the emails that are sent through the system. The CV database also includes a function that gives recruitment agencies and temporary employment agencies the option to add comments and notes to CVs for their own, internal use.
CVs with illegal content
We reserve the right to change the information you have entered in cases where it comes to our attention that your CV contains illegal or inaccurate information. This does not usually occur, however, and we will notify you of such changes.
Applying for a job via the Computerworld it-jobbank online application system
Sending your application
If you apply for a position via our system, you will be asked to start the application process by entering in your name and email address.
If you already have a profile on Computerworld it-jobbank, we can use the information from that profile, so you can conveniently log in with your username and password.
If you do not already have a user profile on Computerworld it-jobbank, we will create one for you — and you will need to confirm it via the link in the confirmation email we send you before you can finish the application process.
Who can see my application information?
The personal information in your application will be treated confidentially and will be used solely by the person/people involved in the recruitment process. In this way, only Computerworld it-jobbank and the company seeking to hire have access to the information on your online application and CV.
You should not provide sensitive personal information (race, sexual orientation, criminal record, if any), unless it is relevant to the job profile or specifically asked for.
How we process data from your application
When you apply online, Computerworld it-jobbank collects the personal information that you have entered into the application form, along with the documents you have attached. We also store a history of the jobs you have applied for. Information on gender and date of birth is used for statistical purposes only.
The purpose of collecting personal data is so that Computerworld it-jobbank can process, assess and contact you if you are qualified for current or future available positions.
Being contacted about another job opening
Computerworld it-jobbank will be able to contact you at a later time if we consider your profile and qualifications to match other available positions. If so, you will be contacted via email or phone and introduced to the available position, which you can decline at any time without it affecting your ability to be hired for other positions.
How to change/delete your application
If you want to edit or remove something from your application, you can log into My page at any time using your username and password. Note that changes or deletion of information during a recruitment process that is already underway, as well as for a certain period of time after the completion of the process, may not be allowed for legal reasons. In this case we will inform you when your information can be deleted or changed.
When we delete documents
The documents you have uploaded to our system for your online applications such as CVs, applications, recommendations etc. will be deleted 12 months after the end of the recruitment process. For recruitment cases which fall under Swedish law, we will save the application documents for two years in accordance with the right of appeal under the Swedish Discrimination Act.
Creating one or more Job Agents
When you create one or more Job Agents, you accept that Computerworld it-jobbank — the data processor — will process your personal data such as your email address and selected preferences. Otherwise, we will not be able to send you the most recent job ads directly to your inbox every morning.
If you do not click on an ad in a Job Agent for twelve months, it will be considered inactive and the Job Agent will be deleted. We do this so as not to spam your inbox. Before your Job Agent(s) expires, we will send you a reminder so that you have time to extend the length of time it stays online.
How to change/delete your Job Agent(s)
You can correct, modify or delete Job Agents at any time by logging in at My page using your username and password. Select “Your Job Agents” and then you can make changes.
When we delete documents
When you decide to delete one or more Job Agents, they will be marked for deletion for three months. After this period, they will be permanently deleted. The reason we do this is to minimise the risk of deleting it accidentally.
If you do not click on an ad in a Job Agent for twelve months, it will be considered inactive and the Job Agent will be deleted. We do this so as not to spam your inbox. Before your Job Agent(s) expires, we will send you a reminder so that you have time to extend the length of time it stays online.
Using AI Apply Helper to write an application
AI Apply Helper is artificial intelligence that helps you write a job application.
You can access AI Apply Helper via the link at the bottom of all jobs on this site, via your saved jobs or by entering a job manually.
AI Apply Helper is free. There is, however, a limit of 200 applications per user.
If you have a CV at our site, you can use it to improve your application. You can also answer questions regarding your motivation for applying for the job.
You should never enter personal information, such as your name and contact information. Please note that it’s not allowed to enter sensitive information, such as criminal record and health information.
The application draft is delivered by the company OpenAI. This means that we’ll share your information with OpenAI.
Please remember to read the application thoroughly – it’s only meant as a draft and may contain errors and creative inventions.
The application won’t be saved on your profile, so make sure to copy the text before navigating away.
Information from you CV
If you use your Computerworld it-jobbank CV, AI Apply Helper will retrieve the headline, job experience, education, skills, and language. Job experience includes eventual job title, workplace, period, and description of the job.
We can only retrieve this information if you’ve entered it directly in your CV. We cannot retrieve any information from an attached file.
How we process your data from AI Apply Helper
When using AI Apply Helper, Computerworld it-jobbank saves the application and a copy of the information you’ve entered. We also save the history of how many applications you’ve generated, including your user id and ip-adress.
OpenAI also stores a copy of the information you have entered in AI Apply Helper.
Where do we store your information?
Information entered when using AI Apply Helper, is stored at OpenAI and Computerworld it-jobbank’s systems.
How to edit/delete
To edit, you need to go back or start over. You can generate 200 drafts each month.
Please note: once you’ve clicked ‘Write application’, it will no longer be possible to edit or delete the information you’ve shared with OpenAI. Learn more about deleting information at ‘How we delete’.
How we delete
Computerworld it-jobbank will delete information you’ve entered when using AI Apply helper after 30 days. The history will be deleted after 40 days.
OpenAI deletes the information after 30 days.
Newsletter
When you sign up for the newsletters, Computerworld it-jobbank saves your email address. If you have a user profile at Computerworld it-jobbank, the registration is linked to the data stored about you in the profile.
You can unsubscribe from the newsletter at any time by clicking "Unsubscribe" at the bottom of the email.
Computerworld it-jobbank uses data from the registration and the information about you in the user profile to target the content of the newsletter so that it is as relevant to you as possible.
When you receive the newsletters, we record whether you open the email and which articles you click. The purpose is to be able to deliver the newsletter and bring you news that is as relevant as possible, as well as to market Computerworld it-jobbank's surveys, events, etc.
Participation in events
When you register for an event or webinar, Computerworld it-jobbank collects information about your participation in the form of your contact information (e.g. email address, name and telephone number). We process this information with the primary interest of being able to register participants, administer the event and send out relevant material, evaluation forms, etc.
The contact information is stored in the registration system for five years plus the current year, after which it is deleted.
It may also happen that situational photos are taken during the event for use by Computerworld it-jobbank's own media, e.g. newsletters and social media. When participating in a webinar/hybrid meeting, the event is recorded, and if you choose to participate with a microphone/video, you must be aware that you will be included in the video.
General information about personal data
What personal data does Computerworld it-jobbank process?
Computerworld it-jobbank only collects the data that is necessary for the service(s) you choose to use. We collect the following general personal data: your email address, name and — if you have provided them — your address, phone number, date of birth and gender.
In addition to this, we process login information for your user profile, information about which job ads you are shown, cookies, IP addresses etc.
Sensitive information
You may not enter in or upload sensitive personal data such as information relating to your religion, race, political affiliation, union affiliation, sexual orientation or health information to Computerworld it-jobbank. We are not allowed to register information of this nature, and if it comes to our attention that such information has been put up on Computerworld it-jobbank, we will remove it.
If you have a secret address or telephone number, you must not enter in or upload this confidential information.
You should also not enter your civil registration number or upload documents containing your civil registration number.
Where is my data saved?
When Computerworld it-jobbank is the data controller for your personal data, your data will be saved in Computerworld it-jobbank’s systems, which are provided by Jobindex A/S at Carl Jacobsens Vej 29-31, 2500 Valby, Denmark. The servers are located in one of Itadel’s data centres in Denmark.
When another company is the independent data controller for your personal data, e.g. through the company’s use of the CV database or online applications, your personal data will be stored in accordance with the company’s personal data protection policy.
Disclosure of information
In certain special cases, Computerworld it-jobbank will disclose the personal data that we process on you. Your personal data may be disclosed to: (i) companies that use our services, including the CV database and online applications for recruitment, or (ii) suppliers that we work with in support of our company (e.g. providers of services, technical support, delivery services and financial institutions), or (iii) for the purpose of sales, projects or other transmissions of content on our website or (iv) if required by a court ruling or current legislation or for the purpose of research projects.
The disclosure of information will occur to the extent and to whom it is necessary in order to be able to provide the service(s) you request, as well as in connection with your use of our products or similar services which require that we use your data.
Your rights
You have a number of rights when we process your data. If you would like to exercise your rights, you must contact us at dpo@it-jobbank.dk.
- You have the right to see (access) the data that we process on you.
- You have the right to request corrections to be made to incorrect information about you.
- You have the right to have data on you deleted. If we are under legal requirements to store your data for a certain period of time, we will not be able to delete your data until this period has passed.
- In certain special cases, you may have the right to set a limit on and object to the processing of your personal data.
- In certain special cases, you may have the right to receive your personal data in a structured, commonly used and machine readable format and to have such personal data transmitted to another data controller.
If you have questions about your rights or how to exercise them, or if you have questions regarding this privacy policy, please contact Jobindex’s Data Protection Officer, Mette Egeberg, at dpo@it-jobbank.dk.
You have the right to file an appeal with the Danish Data Protection Agency if you are dissatisfied with how we process your personal data. You can find contact details for the Danish Data Protection Agency at www.datatilsynet.dk.
You can view and change your information at any time by logging in at My page using your username and password, and then selecting the relevant menu items. If you are in need of assistance, you may contact Computerworld it-jobbank via support@it-jobbank.dk.
Deleting your data and deadlines for deletion
General information about data deletion
You can delete your data at any time by logging in and selecting the relevant function. We will process your personal data in our system as long as we have a specific, objective purpose for doing so, and your data will remain in our system until you delete it yourself or until it is deleted because the deadline for deletion has been reached.
If you would like us to delete all data that has been registered on you, we ask that you write to us at dpo@it-jobbank.dk.
Deadline for deleting your user profile
When you decide to delete your user profile, it will be marked for deletion for three months. After this period, it will be permanently deleted. The reason we do this is to minimise the risk of deleting it accidentally.
Deadline for deleting your CV in the CV database
When you decide to delete your CV, it will be marked for deletion for three months. After this period, it will be permanently deleted. The reason we do this is to minimise the risk of deleting it accidentally.
If your CV has been offline for five years — in other words, if you have not updated your CV for five years — we will send you a notification so that you can reactivate or update your CV. If you do not respond to this notification, we will automatically delete your CV.
Deadline for deleting online applications
The documents you have uploaded to our system for your online applications such as CVs, applications, recommendations etc. will be deleted 12 months after the end of the recruitment process. For recruitment cases which fall under Swedish law, we will save the application documents for two years in accordance with the right of appeal under the Swedish Discrimination Act.
Your email address and name will remain registered in the system if it is necessary to contact you at a later date.
Deadline for deleting Job Agent(s)
When you decide to delete an Computerworld it-jobbank Job Agent, it will be marked for deletion for three months. After this period, they will be permanently deleted. The reason we do this is to minimise the risk of deleting it accidentally.
Statistics
Anonymous data is collected on your use of Computerworld it-jobbank services. This is done exclusively for statistical purposes and to improve our service. This anonymised data cannot be traced back to you.
Cookies
When you visit our website, we and third parties can set cookies on your terminal equipment. Our use of cookies may entail the processing of your personal data. Read more about this in our Cookie Policy.
Analyses
We use the questionnaire system SurveyXact for our analyses. If you participate in an analysis, you will share your email address with SurveyXact, i.e. it will be stored in the SurveyXact system. Your email address will not be used for any other purpose and your data will be treated with confidentiality and processed in accordance with the Act on Processing of Personal Data.
Data security
You can be fully confident that we protect your personal information. Our goal is to offer you, the user, a service that is safe and risk-free. We do our utmost to maintain a stringent and high level of data security.
We use different methods such as encryption (SSL), firewalls, software that detects illegal intrusion into the system, as well as manual security procedures that help protect the accuracy and security of your personal information and prevent unauthorised access or incorrect use by third parties.
Disclaimer
We reserve the right to remove your information in case of misuse or unauthorised and/or criminal use.
Contact and assistance
If you have questions about our services or are in need of assistance, you are welcome to contact us. Write to support@it-jobbank.dk or contact us by phone at + 45 70 22 93 00.
You can view the previous version of these terms and conditions here
